Workforce Acrruals

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Kronos Workforce Accruals software automatically calculates the balances of each employee's available benefit time, such as vacation, personal and sick time. This ensures that leave time is administered fairly, consistently, and automatically across all classes of employees throughout the organization. The Workforce Accruals software:

• Increases accuracy by eliminating error-prone manual calculation, tracking and record keeping
• Helps assure compliance with FMLA regulations and turns your company's benefit and leave time policies into practices
• Improves productivity by checking abuse and empowering supervisors to manage their employees' time off
• Provides 'self-service' for employees to check their available benefit time balances, relieving H.R. from time-consuming inquiries

Simplifies Leave Requests

With Workforce Accruals software, supervisors, H.R. administrators, and payroll professionals have instant access to each employee's accrued benefit time information. Eliminating the need to manually calculate benefit time saves time and ensures complete accuracy - with a minimum amount of administration.

When employees put in for paid time off, the system checks their benefit time balances to verify that the requested hours are available, and then debits those hours automatically from the appropriate accrual category.

Potential disputes can be resolved easily because an Audit Log maintains all entries that are posted to the employee's accrual record.

Accommodates Your Leave Policies

Workforce Accruals software accommodates a wide variety of methods for accruing leave time, as well as the many complex accruals rules found in organizations today. For example, you can grant a lump sum of time at the beginning of a defined period, or allow portions of benefit time to be earned as the employee works. Similarly, if your policy permits negative balances, the software allows overdrawn amounts. You can also specify accrual waiting periods (i.e. the amount of time which must pass before an employee can use vacation or personal time).

Supervisors and payroll administrators can authorize transactions with the assurance that the time is actually available because Workforce Accruals software validates balances even as on-line edits are being made to an employee's record. Thus, if an employee only has six hours of accrued time available, the system won't let you approve a request for eight hours of vacation time, unless your company's policy permits negative balances.

Workforce Accruals software keeps leave balances current, and the program automatically changes employee's rate of accrual on a specified date. For example, if an employee becomes entitled to additional vacation after each year of employment, the system will increase the accrual rate on the employee's anniversary date. Likewise, the system will also restrict the number of leave hours that may be carried over from one year to the next.

The Power of the Workforce Central Suite

Workforce Accruals software, seamlessly integrated across the Workforce Central suite, provides frontline managers and employees with real-time, on-line leave information.

• Employees can review leave balances and request leave time via Workforce Web software
• Supervisors can edit employee leave balances and review and approve employee leave requests via Workforce Manager
• The Workforce Accruals software can be configured to monitor, prevent or permit overdrawing of leave balances

Leveraging the potential of the Workforce Central suite, organizations gain the benefit of a complete leave management solution.

FEATURES			ADVANTAGES
Accrual Calculations			Configurable rules engine manages employees' accrual balances
	Date Patterns		Provide configurable timetable for routine accruals processing (e.g. tracking & automating employee-specific dates; site-wide dates; and defining recurring patterns for standard accrual routines
	Dynamic Accrual Grants		Adjust employee accruals based on key criteria
		Milestones		Link accruals to start of employment
		Earned Grants		Grant time based on employee's worked hours
		Prorate		Grant employee's time based on their FTE (full-time equivalent)
	Accrual Regulators		Control the growth of employee balances
		Qualifiers		Ensure that an employee meets grant criteria
		Limits		Keep balances within acceptable limits
		Carryover Rules		Manage unused time carried to next period
Usage Enforcement			Monitors an employee's use of leave balances
	Probation Periods		Prevent accrual usage until waiting period expires
	Taken Limits		Control amounts of leave used within a given time frame
	Overdraft Limits		Ensure an employee has sufficient balances to take leave time and prevent an employee from overdrawing accrual balances
Reporting Tools			Retrieve and review leave-related activity
	Accrual Attendance Summary		Track employee leave patterns
	Accrual History		Audit all earnings and usage activity
	Accrual Balances & Projections		Predict balances based on scheduled leave
	HyperFind Accrual Queries		Report on employees with significant balances
Editing Functions			Allow a supervisor to make changes to employee balances
	Balance Editing		Adjust employee balances due to exceptional leave issues
	Pool Transfers		Facilitate voluntary leave donation programs for co-workers