Data Collection: Express for Kronos Time & Labor Management

Timekeeper Express is an easy-to-use, unobtrusive solution for collecting and managing time and project information from employees with access to a networked PC.

For many companies, the professional workforce accounts for a large portion of the total labor cost. The ability to effectively manage this resource is business critical. With Timekeeper Express, companies can now easily take control of their professional workforce without disruption to the company culture.

Using a combination of workflow and optimized desktop environments, Timekeeper Express is deployed within an employee's preferred desktop using familiar interaction methods including MS Outlook, Web browser, and native MS Windows.

For example, an employee can navigate Timekeeper Express using standard Outlook pull-down menus. Timesheets are automatically populated with relevant items from the Outlook Calendar, and workflow is enabled via the Outlook TaskPad. For employees who prefer using the Timekeeper Express native Windows or web browser interface, workflow is enabled using any SMTP-compliant e-mail program, including Microsoft Exchange and Lotus Notes.

Timekeeper Express allows organizations to automatically and easily track time-related information, ranging from exceptions-based payroll data to project and cost center tracking. This allows HR (and employees) to focus on activities that create higher long-term value, thus creating positive impact on the bottom line.

Benefits for the HR/Payroll Department

Timekeeper Express saves time, resources and labor costs by using a combination of workflow rules and employee self-sacrifice.

Workflow rules will automatically notify employees of when timesheets are due, and will provide additional notification regarding delinquent timecards
Employees enter their time data directly, eliminating keying errors
All approved timesheets are archived and available to both employees and managers eliminating requests for copies
Audit trails are maintained for legal and historical purposes

Time-savings for the Department Manager

Timekeeper Express eliminates a significant portion of a manager's time tracking workload. What may have taken hours with a manual system, is reduced to minutes with Timekeeper Express.

Employee's timecards are automatically routed to the manager's desktop, replacing the traditional "collection by walking around" method
Electronic editing and sign-off of employee timesheets (individually or by group) automatically updates both the employee(s) and the Payroll Department
Rejected timecards can be automatically sent back to employees for correction
Time accounting reports providing summaries of time, leave and project information are available to the manager at the desktop
Archived timesheets are available for review

Self-Service Functions for the Employee

Timekeeper Express helps employees spend significantly less time on the traditionally time-consuming process of manual time input, approvals and reporting, and more time on business critical activities. Time can be recorded using a timestamp, start/stop times, time durations, or on an exception-only basis. Timesaving benefits include:

Automatic reminder from Payroll to submit timesheets
A build-as-you-go timesheet for easy editing and review
Access to current leave balances (including vacation and sick time)
Recording of hours for payroll and/or project tracking purposes
Electronic submission of timesheets for manager's review
The elimination of paper timesheets