Workforce Express from Kronos at J&H Office Equipment

For many companies, the professional workforce accounts for a large portion of the total labor cost. The ability to effectively manage this resource is business critical. With Workforce Express, companies can now easily take control of their professional workforce without disruption to the company culture.

Using a combination of workflow and optimized desktop environments, Workforce Express is deployed within an employee's preferred desktop using familiar interaction methods including MS Outlook and native MS Windows.

For example, an employee can navigate Workforce Express using standard Outlook pull-down menus. Timesheets are automatically populated with relevant items from the Outlook Calendar, and workflow is enabled via the Outlook TaskPad. For employees who prefer using the Workforce Express native Windows interface, workflow is enabled using any SMTP-compliant e-mail program, including Microsoft Exchange and Lotus Notes.

Workforce Express allows organizations to automatically and easily track time-related information, ranging from exception-based payroll data to project and cost center tracking. This allows HR (and employees) to focus on activities that create higher long-term value, thus creating positive impact on the bottom line.

Benefits for the HR/Payroll Department

Workforce Express saves time, resources and labor costs by using a combination of workflow rules and employee self-service.

Workflow rules will automatically notify employees of when timesheets are due, and will provide additional notification regarding delinquent timesheets
Employee enter their time data directly with live entry validation, eliminating both keying and policy errors
All approved timesheets are archived and available to both employees and managers, eliminating requests for copies

Time-savings for the Department Manager

Workforce Express eliminates a significant portion of a manager's time tracking workload. What may have taken hours with a manual system is reduced to minutes with Workforce Express.

Employees' timesheets are automatically routed to the manager's desktop, replacing the traditional "collection by walking around" method.
Electronic editing and approval of employee timesheets (individually or by group)
Rejected timesheets can be automatically sent back to employees for correction
Time accounting reports that provide summaries of time, leave and project information are available to the manager at the desktop
Archived timesheets are available for review

Self-Service Functions for the Employee

Workforce Express helps employees spend significantly less time on the traditionally time-consuming process of manual time input, approvals and reporting, and more time on business critical activities. Time can be recorded using a timestamp, start/stop times, time durations, or on an exception-only basis. Timesaving benefits include:

Automatic reminder from Payroll to submit timesheets
A build-as-you-go timesheet for easy editing and review
Access to current leave balances (including vacation and sick time)
Recording of hours for payroll and/or project tracking purposes
Electronic submission of timesheets for manager's review
The elimination of paper timesheets